Account Division

ANNUAL PERFORMANCE REPORT 2019-

Part 1        Part 2        Part 3      Part 4       Part 5       Part 6       Part 7       Part 8       Part 9       Part 10       Part 11       Part 12      Part 13    

	Mr S K Thilakaranthe             Chief Accountant
	Mr. B.G.S. Suraweera               Accountant

Administration & Establishment Division

	Mr. D.R.B.N.B Karunathilake Additional District Secretary
	Miss.W.M.Prathibha Sammani Wijesooriy Assistant District Secretary
	Mrs.A.G.S.P.Hunukumbura Administrative Officer

 Strengths of the Division

The main task of the establishment division is to perform administrative duties of the officers who work under the District secretary. The following duties are also carried out by this division.

• New appointments
• Extensions of service
• Retirements of service
• Internal Transfers within 11 DS Divisions
• Disciplinary actions regarding Officials of District Secretariat & 11 DS Divisions
• Preparing jurists list
• Training activities for officers
• Issuing holiday railway warrants
• Issuing loan facilities for officers
  • Property loans
  • Vehicle loans
  • Distress loans
  • Bicycle loans
• Actions regarding leaves of the officials of District Secretariat
• Advance & Progress Programme of Staff Officers & Field Officers
• Sinhala - English (viser versa) Translations activities of the Institute/ * External institutions (If requested)

In addition to establishment duties following duties also carry out by the branch

• Administration and supervision of the 11 divisional secretaries
• Buddhist and cultural affairs, (Organizing of Wesak & Poson festivals/Providing Assistance for  perahera activity of Aluvihara & Annual Theru Festivel of Sri Muththumariamman Hindu Shrine)
• Supervision of the 11 divisional secretariats regarding Productivity concept 
• Social services
• Disaster management.(floods, Drought, tsunami)
• Election activities
• Training activities for officers
• Participation and contribution for the ceremonial activities of the state
• General duties and disciplinary activities of Grama Niladaris
• Appointing graduate trainees

Planning Division

Mrs. S Vithanage Planning Director

Goals

• Expansion of economy opportunities for income and employments.
• Enhancing the living standard of the people.
• Creation of better environment.
• Empower of Sustainable House Hold Economic Unit.
• Expansion of  Rural infrastructure facilities.

Objectives

• Sustainable development of  house hold units of  557 G.N. Divisions in the thirteen Divisional Secretariats.
• Improvement of  Rural  Infrastructure Facilities as need.
• Increasing sectoral distribution of  Gama Neguma and DCB allocation of the rural area in the District.
• Achieving 100% both physical and financial Progress under the District Development Programme.
• Updating & Completing of Resource Profile in all D.S. Division before the end of 2nd quarter in every year.
• Updating district Data base system before the end of 2nd quarter in every year.

Activities

• Facilitating Development policy of the District.
• Overall Planning and Programming of the District Development Programme with the following major components.
• Economic Development Planning.
• Structural Planning.
• Infrastructure facilities and public utilities planning.
• Facilitation of Private Sector investments.
• Promotions of Socio Cultural and Tourism.
• Overall Coordination, Monitoring, and progress review of the Development Programmes.
• Implementation of Decentralized Capital Budget Programme.
• Implementation of Divi Neguma Programme.
• Implementation of Gama Neguma Programme.
• Implementation of Provincial Road Development Programme.
• Preparation of Consolidated District Implementation Programme.
• Updating of data for Divisional level Diagnostic and problems identification exercise.
• Human Resources development activities in the district.
• Development of documentation of the development related data and publication and studies and surveys.
• Public awareness programme and publication.
• Preparation of resources profile for DS Level.
• Preparation of resource profile for Grama Seva Division Level.
• Facilitating Divi Neguma Development policy in the District.

Functions of the District Planning Secretariat

• Preparation of Annual Integrated District Development Plan
• Preparation and Implementation of Decentralized Budget Programme
• Preparation and Implementation of  Divi Naguma Programme
• Preparation and Implementation of Provincial Road Development  Programme
• Preparation of  District Development Action Plan
• Updating Divisional Level Resource profile
• Strengthening and maintaining District Operation Room
• Implementation Rural Economic Development Programme
• Conducting and Facilitating to District Coordinating Committee Meeting
• Conducting Progress review Meetings
• Conducting Divisional Level Diagnostic and Problems Identification survey exercise
• Other Development related activities

• Development Work Programme - Completed Projects
  [ PDF - 693KB ]
• Development Work Programme - Project Progress Summary
  [PDF - 318 KB]

Engineering Division

Mr. K P B Pallekumbura District Engineer

It has existed for more than 10 years in the District Secretariat Matale with the objective to providing practice of Engineering to serve the public sector. The activity of engineering division has become broader with time and, at present several officers are eligible to serve the public sector.

One of the key functions of the division is, to ensure the quality standards of all constructions in the Matale District under the Authority of the District Secretary and Conduct Training Programmers to maintain a quality standards of the Technical officers.

The Strengths of the Division

Social Responsibilities

• Ensure the safety and interest for well-being of the public.
• Ensure that society’s funds and resource are well used.
• Concern about the impact of engineering projects on environment and society.
• Refusing to work on a particular project Violating above
• Concern about the legality of all projects before Start the work.
• Commitment to educate staff about Social responsibilities.
• Responsible for all the action taken hence the impact of the action is on the society and the people.
• Conduct training programmers to update the knowledge of the officers.

To Ensure the Social Responsibilities

• Conduct price fixing committee to maintain a reasonable fixed price during the current year.
• Conduct procurement process to select suitable contractors to offer new projects.
• Field visits to maintain the standard of the construction.
• Collect test report to maintain quality of the construction.
• Conduct progress review meeting to maintain the progress of the construction.

• Contract Award From Year 2014 January to 2014 December
  [PDF - 3MB]
• District Price Committee Report 2015 1st Half
  [PDF - 2 MB]

District Disaster Management Unit

Responsibility

District disaster management coordinating unit has established an emergency operation unit to cover 13 divisional secretary divisions to operate around the clock to when any disaster  coordinate relevant institutes and take action to minimize the disaster and do relief activities at post disasters.

Minimizing Disasters

• Implement projects to minimize disasters, As an example :- Cleaning canals to minimize floods
  (Heen ela - Colombo ,Malpura ela - Kolonnawa, Serpantine -Thimbirigasyaya)
• For minimizing earth slips (Melfert project)

Disaster Preventing

Colombo district disaster management unit is doing special activity to save people by preventing disasters.
As an example:- people in coastal area were evacuated  acting quickly when tsunami alarm on April 2012

Disaster Pre Preparation

Pre readyness planning done for 13 divisional divisions  by district disaster management unit and establishing rural committee in victimized gramaniladari divisions  and maintaining and awarding them disaster accessory kits done by the disaster management unit.

And awareness programmes and trial programmes were held continua sly in costal zones with tsunami danger. Specially in tsunami zone, recognizing safe places and mapping them and marking safe ways to the places were done for the safety of people, as well as for protecting people from tsunami, erecting siren horn and towers done under disaster pr alarming systems.

Recognizing disaster possibilities and preventing them and supplying instant relief for possible disasters are the activities of this unit.

Agriculture Division

	Vacant Director
	Mr. Assistant Director - Fertilizer

Purpose

• Department of Agriculture to meet the goals of the development of agriculture in the Colombo district
• Perform for the coordination role of the district and local levels optimize the contribution of agriculture to use other line departments and the private sector

• Development Programs - 2014
  [PDF - 748 KB]

Measurements Standard Unit

Mrs. W.C. Saroja Officer Incharge (Standered Measurment Unit)

Responsibilities

• Testing and stamping of weighers and measuring accessories of traders annually by an inspector.
  • Organizing testing and stamping centers to test and stamp measuring accessories of traders in every divisional secretariat with the guidance of district secretary.
  • Fuel issuing accessories of filling stations testing and stamping annually.
  • Accessories of emission testing of emission testing centers testing and stamping.
  • Testing and stamping of measuring accessories of factories testing and stamping annually.
• Raiding and taking legal actions against traders who violate legal allocations of the 1995 No.35 Measuring units and Standard services Act. (clauses 37, 42, 38, 46, 51, (6).
• Taking legal actions against traders violate above legal allocations.
  • No. of stamped units - 34954
  • Total revenue - Rs.9130207.50
  • Finished court actions -76
  • Penalties - Rs.148500.00

The Department was estabilished under the provisions of the Measurement Units Standards And Services Act No.35 of 1995. The Department aims to establish, maintain, and disseminate National Standards of Measurement in Sri Lanka and the traceability of Measurements. It also provides the Legal Metrological framework to trade, Industry, science, health, security and environmental protection.

Census & Statistics Division

Mrs.P.L.S.S.K.B. Lekamge District Statician

Responsibilities

• Counting activities
• Survey activities
• Collecting general data
• Preparing statistical hand book
• Collecting special data

Counting Activities

• Population and houses counting
• Agricultural survey
• Industries survey
• Trades and services survey

Survey Activities

• Estimating paddy harvest
• Labor force survey activities
• Home units income and expenditure survey
• Annual industrial survey
• Quarterly industrial productions survey
• Annual construction industries survey
• Coconut productions cost survey

General Data Collection Activities

• Paddy statistics
• Dry land cultivation statistics
• Animal statistics
• Statistics of animal killed for meat
• Buildings statistics
• Local government bodies statistics
• Urban retail prices collecting
• Manufacturers price collecting

Preparing Annual Statistical Hand Book

• Preparing hand book with up dated data  gathered by field officers attached to divisional secretariats.

Special Data Collecting Activities

• Collecting data for special surveys ordered by the department.
  • E.g :- 01 Quality survey on poverty in Sri Lanka - 2012 Aug.: / Sep.:
• International prices comparing programme.

Information of the Officers

Explosive Division

 Activities of this branch done under main two fields,

1. Activities of explosives relevent subject
2. Activities of fire arms relevent subject

Activities of Explosives Relevant Subject

Under this subject explosive permits or explosive licences are issued relevent to use of technical explosives.

Issuing of Explosive Permits

• When commercial level mineing activities explosive permits are issued for requirements of explosives.
  • Metal quory industry Performance and Financial Report 2019
• When non commercial level mineing if there is a explosive requirement explosive permits are issued for the purpose.
  • When developing a land to blast and remove obstacles.
• When making a foundation or digging a well to blast obstacles.
• For various industries (non digging industries) to use explosives permits are issued.
  • For Aurvedic productions
  • For mosquito coils production
  • For ink/paints productions
  • For boxes of matches production
  • For rubber related Productions

Issuing of Explosives Licenses

• For manufacturing fire works.
• For commercial supplying of fire works.
• For manufacturing of elephant fire crackers.
• For supplying of explosives.
• For monufacturing of explosivs.
• For importing of explosives import licenses
• For exporting of explosives export licenses.

Activities of Fire Arms Subject

• Gun licenses issueing for cultivations protection.
• Gun licenses issueing for animal husbandary.
• Issueing cartridges for these licenses.
• Recomanding licenses for cultivation protection, animal husbandary and life protection.

Special Activities of Explosives Branch

• Attend various test blasting and do necesasary recomandations .
• Participating inspections for examinig the quallity of imported explosivs .
• Doing field inspections at industries on these explosives .
• Holding workshops to give technical knowledge for fire work industry and mineing industry .
• Safely destroying of date expired and unusable explosives.

Performance of the Explosives Branch as Follows in 2014

Private Security Agencies Registration in 2014

Total Revenue Earned From Issuing Permits, Licenses and Registrations in 2014

Divineguma Division

Mrs.F.R.M.Riyaldeen Divineguma Director

Samurdi programme can be introduced as a development programme which centered the low income earning and low privileged family groups and community and act to eliminate their poverty and create a reasonable society to confirm their rights .

Promoting of livelihood economic development activities,food security confirming for the family,guiding the community for saving and maintaining micro financial bank system to supply people micro financial loan facilities to uplift their livelihood development,organizing people for a national level activities by promoting,developing physical and social infra structural facilities of people, implementing diriyapiyasa housing programme centering the family,implementing social security programmes,implementing scholarship programs for children of low income families,and organizing kekulu children societies and competitions to improve their talents,developing attitudes by implementing social development programmes,implementing samurdi subsidiary programme for low income families and participating to implement divineguma programme for organizing people for a national development activity like wise implement various programmes to develop from the person tofamily society and village by the samurdi programme.

Implementing Programmes

• Bank programme
  • Savings activity - accepting savings,members,non members,groups,diriya matha,lama sisuraka,kekulu,compulsory.
  • Loan programme - self employment loans,housing loans,consumer loans,distress,Mihijaya,Kirula,Divineguma,Isura.
• Social development programme
  • Diriya Piyasa housing programme
  • Anti narcotic programme
  • Children societies programme.
• Social security programme.
• Livelihood development programme.
• Divineguma homegarden programme.
• Samurdi subsidiary programme.

Samurdi programme implemented in 557 gramaniladari divisions in Colombo district by 42 bank societies employed 69 samurdi managers and 868 samurdi development officers for this purpose.

Divineguma Livehood Development Programme

LAND USE PLANNING DEPARTMENT

District Land Planning Office – Matale

Our Vision

Managing of Lands Resources of Sri Lanka in optimum and sustainable manner

Our Mission

Contributing for compiling policies and Preparation and implementation of plans for usage of land in sustainable and optimum manner by maintaining environmental equilibrium.

Firstly, it has established as lands usage policy planning section under ministry of lands development and mahaweli development in year 1983 with object of giving advices for inter-ministerial coordinating committee for usage and development of lands and for contributing to formulation and implementation of lands usage policy and augmentation of data base relevant to the lands information. Activities of this section has been extended up to district level when recruiting of lands usage planning officers in year 1998 and further enhanced unto divisional level in year 2005 due to appointment of lands usage planning officers. This section had been up-graded as a department in year 2010 and made assign extra responsibilities too. Presently, this department is being implemented under Ministry of lands and lands development. Guidance and coordination of the activities of the all districts are being done by the Director General and Assistant Directors (District Lands Usage) are appointed for relevant districts.

Planning of Lands Usage

• Planning of Lands Usage on district level

Lands usage plans are being formulated for the district with intension of guiding the district administration when conservation of lands for preserving the earth which has importance in religious, cultural and historical back ground to upgrading of the quality of the life of current and future generations for ensure the entertaining standard, leisure, sustainable economic development, bio- diversity and environmental security when conservation of lands and transferring of lands.

Thus, plans of lands usage, updated lands usage maps and data has compiled on divisional level.

Lands Usage Planning Committees

• A common access should be practiced by relevant departments / institutions for regulation of lands usage in Sri Lanka. Therefore, Lands usage planning committees have established in different levels such as national, district, divisions and village levels.
• District lands usage planning committee is being implemented under the guidance of department of lands usage policy planning. District Secretary/Government Agent is the chairman of this committee and Assistant Director (District Lands Usage) is performing as the secretary of this committee. Committee should be gathered minimally once in a quarter and an additional meetings are being called by the district secretary when required.

• District Secretary can be appointed a sub – committee that consisted with relevant members for carry out special studies regarding matter when it has to get a decision by the committee regarding a most important matter.

Responsibilities of Lands Usage Planning Committee of the District

• Identifying and Reporting regarding unused lands of the district.
• Determination of the priorities of development activities in lands usage planning field
• Identification of fields for enhancement of future development in urban and rural sectors
• Identification of lands and granting approvals to release the lands for vivid development activities of the district.
• Reporting of information regarding initial lands usage issues exists in district basis and forwarding towards the lands usage planning committee in national level.
• Giving necessary advices for planning of lands usage on divisional or village basis level.
• Establishment of data base on lands usage in district level for planning of lands usage.
• Implementation and supervision of lands usage plans
• Coordination of lands usage activities in various institutions.
• Obtaining of final decision after discussing of recommendations regarding divisional lands usage plans.

Composition of the Committee of District Lands Usage

• District Secretary/ Government Agent (Chairman)
• Divisional Secretaries
• Assistant Director ( District Lands Usage)
• Provincial Lands Commissioner/ Assistant Lands Commissioner
• Assistant Director (Agriculture Projects)
• District Forest Officer
• Superintendent of Survey
• Assistant Commissioner Agrarian Service
• Deputy Director of Irrigation
• Assistant Provincial Commissioner
• Assistant Director of export crops
• Assistant Director, Central Environment Authority

(Photograph: An occasion of district lands usage planning committee)

Responsibility of Regional Lands Usage Planning Committee on Divisional Level

Regional lands usage committee has implemented on divisional level under the guidance of district lands usage planning committee of the district. Divisional lands usage activities are being carried out with the coordination of Regional land usage planning Committee. Divisional Secretary of the relevant division has occupied as the Chairman of the committee and activities relevant to the secretary of the committee and coordination are being done by the lands usage planning officer of the division.

• Divisional Secretary ( Chairman)
• Lands usage planning Officer (Secretary)
• Lands Officer/ Habitat Officer
• Agriculture Advisor
• Regional Officer – Agrarian Service
• Range Forest Officer
• Assistant Superintendent of Survey
• Extension Officer (Tea/Coconut/Rubber)
• Live-stock Resource Development Officer
• Environment Officer
• Representatives of Farmers Organizations
• Representatives of Plantation Sector
• Administrative of relevant Non- government Organizations

(Photograph: An occasion of district lands usage planning committee)

Models of lands usage Planning

Implementation of lands usage models on village basis

Villages/ a village have selected to implement lands usage models on village basis as per the numbers of lands issues exist in Grama Niladhari divisions. When selection of a village it has considered the participation of lands users of the villagers in this process   in addition to the above mentioned criteria. This process is beginning after commence of collection of data and collecting of project proposals for the village. Proposals are being prepared by the lands usage planning officers of the division and the project is implementing under the supervision of the district secretariat by forwarding to the head office through district office after getting approval.

• Participatory planning
• Affiliated Access
• Using of physical conservation methods

Establishment of Lands usage Planning Models on Plot of lands basis

This porgramme is more popular among other programmes as it is directly affecting for the school children, employees in public sector including with community. Main object of this programme focused on make aware and providing training for community regarding way of small plots of lands using in effective and prolific manner.

Accordingly, Department of lands usage Planning is being implemented in two levels.

Models of Lands Usage Planning in Plots basis

1. Macro Level

Preparation of lands usage plans for divisional secretariats divisions is being done under this level. Updating of lands usage, identifying of lands usage problems, suggesting processes for solving problems and preparation of extensive lands usage plans etc… have included under this process. It has also included the conducting of discussions with all the parties consisted with committees of lands usage planning in divisional basis and lands users of the divisions.

PLAN OF THE LANDS USAGE OF THE DISTRICT

PROPOSED ACTION PLANS FOR UPGRADING OF LANDS USAGE

1. Micro Level

 Activities such as preparation of lands usage plans, Arranging of programmes for rehabilitation of degradation lands in village level, demonstrating of the way that using barren lands of schools and office premises in effective manner, conducting of fitness studies of lands on the request made by the public sector institutions for unused lands are included for this movements that are being done on this level.

1. Other Activities of the Institution

• Carrying Out a lands data bank
• Organizing of awareness programmes regarding planning of lands usage planning for the use of Lands Users, Relevant Public Officers and School Children

Photograph: An occasion of make aware school children

• Assisting for the activities both in macro and Micro level by organizing lands usage planning committee to applying remedies for lands usage problems in divisional and district level.

Micro Water Catchment Summary Plan

• Conservation and Protection of Water Resources and Springs

Methodology of Water Catchment Protection

• Micro Catchment Area Map – Matale
• Micro catchment Area
• Micro Water Catchment Boundaries
• Empowering of Community

Up –grading of the activities regarding fruitfulness of lands Launching of Crops Management Programmes

Services provide by our institution for the public and other institutions

• Maps/ data regarding lands usage can be obtained by our institution according to the requirement of line institutions and private parties.
• You should submit a request letter in relevant details for obtain maps and tolls will be charged for provide maps.

Further contacts:

Telephone No :  066-22222310

Fax                    : 066-22222310

E-mail               : This email address is being protected from spambots. You need JavaScript enabled to view it.