Account Division
 |
Mr S K Thilakaranthe
|
 |
Mrs. Nilanka Weerasinghe
|
| Duties | |
| A/01 | Imprest Cash Book & Salary (Manual) |
| A/02 | Main Accounts Summary & Public Officers Advance “B” Account |
| A/04 | Releasing Provision of other Department & ministries |
| A/05 | Salary (Payroll System), Request of land Compensation, Procurement Committee, Bank Reconciliation statement |
| A/06 | Audit Query’s answer Preparation, District & Division Inventory Verification, Revenue Report Preparation, Revenue Refund, Loss Detail |
| A/07 | District Secratariat monthly Accounts Summery & printing cheques Bank reconciliation |
| A/08 |
Releasing Provision of District Secratariat - Colombo |
| A/09 |
Vote Ledgers, D.S.Deposit Account Ledger |
| A/10 |
Payment of Pension |
| A/12 |
Checking Vouchers |
| A/13 |
Stores/ Record Rooms |
| A/14 |
Procurement, Purchasing |
District Secretariat - Colombo Financial Progress-2014
| Description | Provision Received | Actual Expenditure | Saving/ Excess | % Of the Actual Expenditure / Provision Receved |
Administration & Establishment Division
 |
Mr. L P Madanayake |
 |
Mrs. H M M C P Hindagoda |
|
Mr. H J De Soysa |
|
The main task of the establishment division is to perform administrative duties of the officers who work under the District secretary. The following duties are also carried out by this division.
- New appointments
- Extensions of service
- Retirements of service
- Issuing timber permits
- Preparing jurists list
- Training activities for officers
- Issuing holiday railway warrants
- Issuing loan facilities for officers
- Property loans
- Vehicle loans
- Distress loans
- Bicycle loans
In addition to establishment duties following duties also carriedout by the branch
- Administration and supervision of the 13 divisional secretaries
- Buddhist and cultural affairs, (Wesak festival organizing and Bellanvila and Kotte perahera activities)
- Social services
- Disaster management.(floods, tsunami)
- Timber permits activities
- Housing development activities
- Agriculture development activities
- Election activities
- Training activities for officers
- Participation and contribution for the ceremonial activities of the state
- General duties and disciplinary activities of gramaniladaris
- Computerizing the registering of births, marriages and deaths in the district
- Appointing and all other activities of registrar of birth,marriage and death
- Appointing graduate trainees
Planning Division
 |
Mrs. S Vithanage |
Vision
"Creation of Prosperous District that is the premier location and gateway in country for Economical, Social, Financial, Commercial and Technological innovation and opportunities."
Mission
"Expansion of socio economic opportunities thereby enhancing the quality of the people in the district through integrated sustainable Economic, Social, Cultural and Physical Development."
Goals
- Expansion of economy opportunities for income and employments.
- Enhancing the living standard of the people.
- Creation of better environment.
- Empower of Sustainable House Hold Economic Unit.
- Expansion of Rural infrastructure facilities.
Objectives
- Sustainable development of house hold units of 557 G.N. Divisions in the thirteen Divisional Secretariats.
- Improvement of Rural Infrastructure Facilities as need.
- Increasing sectoral distribution of Gama Neguma and DCB allocation of the rural area in the District.
- Achieving 100% both physical and financial Progress under the District Development Programme.
- Updating & Completing of Resource Profile in all D.S. Division before the end of 2nd quarter in every year.
- Updating district Data base system before the end of 2nd quarter in every year.
Activities
- Facilitating Development policy of the District.
- Overall Planning and Programming of the District Development Programme with the following major components.
- Economic Development Planning.
- Structural Planning.
- Infrastructure facilities and public utilities planning.
- Facilitation of Private Sector investments.
- Promotions of Socio Cultural and Tourism.
- Overall Coordination, Monitoring, and progress review of the Development Programmes.
- Implementation of Decentralized Capital Budget Programme.
- Implementation of Divi Neguma Programme.
- Implementation of Gama Neguma Programme.
- Implementation of Provincial Road Development Programme.
- Preparation of Consolidated District Implementation Programme.
- Updating of data for Divisional level Diagnostic and problems identification exercise.
- Human Resources development activities in the district.
- Development of documentation of the development related data and publication and studies and surveys.
- Public awareness programme and publication.
- Preparation of resources profile for DS Level.
- Preparation of resource profile for Grama Seva Division Level.
- Facilitating Divi Neguma Development policy in the District.
Functions of the District Planning Secretariat
- Preparation of Annual Integrated District Development Plan
- Preparation and Implementation of Decentralized Budget Programme
- Preparation and Implementation of Divi Naguma Programme
- Preparation and Implementation of Provincial Road Development Programme
- Preparation of District Development Action Plan
- Updating Divisional Level Resource profile
- Strengthening and maintaining District Operation Room
- Implementation Rural Economic Development Programme
- Conducting and Facilitating to District Coordinating Committee Meeting
- Conducting Progress review Meetings
- Conducting Divisional Level Diagnostic and Problems Identification survey exercise
- Other Development related activities
Engineering Division
 |
Mr. K P B Pallekumbura |
Has existed for more than 10 years in the District Secretariat Colombo with the objective to providing practice of Engineering to serve the public sector. The activity of engineering division has become broader with time and, at present Nine officers are eligible to serve the public sector.
One of the key functions of the division is, to ensure the quality standards of all constructions in the Colombo District under the Authority of the District Secretary and Conduct Training Programmers to maintain a quality standards of the Technical officers.
The Strengths of the Division
| District Engineer | 01 |
| Development Officer | 01 |
| Technical Officer | 02 |
| Draughtsman | 01 |
| Electrician | 01 |
| Technical Assistance | 02 |
| Management Assistants | 01 |
| K.K.S | 01 |
Social Responsibilities
- Ensure the safety and interest for well-being of the public.
- Ensure that society’s funds and resource are well used.
- Concern about the impact of engineering projects on environment and society.
- Refusing to work on a particular project Violating above
- Concern about the legality of all projects before Start the work.
- Commitment to educate staff about Social responsibilities.
- Responsible for all the action taken hence the impact of the action is on the society and the people.
- Conduct training programmers to update the knowledge of the officers.
To Ensure the Social Responsibilities
- Conduct price fixing committee to maintain a reasonable fixed price during the current year.
- Conduct procurement process to select suitable contractors to offer new projects.
- Field visits to maintain the standard of the construction.
- Collect test report to maintain quality of the construction.
- Conduct progress review meeting to maintain the progress of the construction.
| New District Secretariat Building Complex at Narahenpita – Stage III | |
| Total Estimated Cost | Rs. 3890 million |
| Consultant | CECB (Central Engineering Consultancy Bureau) |
| Special features | Application of Green Building concepts |
| Present situation | After calling the quotation from selected pre qualified contractors, Evaluation report is submitted to Cabinet Appointed Procurement Committee (CAPC) to get the approval for a selected contractor |
District Disaster Management Unit
| Mr. C Amaraweera Disaster Management Officer |
Responsibility
District disaster management coordinating unit has established an emergency operation unit to cover 13 divisional secretary divisions to operate around the clock to when any disaster coordinate relevant institutes and take action to minimize the disaster and do relief activities at post disasters.
Minimizing Disasters
- Implement projects to minimize disasters, As an example :- Cleaning canals to minimize floods
(Heen ela - Colombo ,Malpura ela - Kolonnawa, Serpantine -Thimbirigasyaya) - For minimizing earth slips (Melfert project)
Disaster Preventing
Colombo district disaster management unit is doing special activity to save people by preventing disasters.
As an example:- people in coastal area were evacuated acting quickly when tsunami alarm on April 2012
Disaster Pre Preparation
Pre readyness planning done for 13 divisional divisions by district disaster management unit and establishing rural committee in victimized gramaniladari divisions and maintaining and awarding them disaster accessory kits done by the disaster management unit.
And awareness programmes and trial programmes were held continua sly in costal zones with tsunami danger. Specially in tsunami zone, recognizing safe places and mapping them and marking safe ways to the places were done for the safety of people, as well as for protecting people from tsunami, erecting siren horn and towers done under disaster pr alarming systems.
Recognizing disaster possibilities and preventing them and supplying instant relief for possible disasters are the activities of this unit.
Agriculture Division
 |
Vacant |
|
Mr. |
Vision
Efficient and productive agricultural sector and strengthen food security and prosperity for the people in the Colombo district.
Mission
Socially accepted and commercially innovative entrepreneurial orientation to achieve a globally competitive agriculture products produced through sustainable natural resource.
Purpose
- Department of Agriculture to meet the goals of the development of agriculture in the Colombo district
- Perform for the coordination role of the district and local levels optimize the contribution of agriculture to use other line departments and the private sector
Measurements Standard Unit
 |
Mrs. W.C. Saroja |
Responsibilities
- Testing and stamping of weighers and measuring accessories of traders annually by an inspector.
- Organizing testing and stamping centers to test and stamp measuring accessories of traders in every divisional secretariat with the guidance of district secretary.
- Fuel issuing accessories of filling stations testing and stamping annually.
- Accessories of emission testing of emission testing centers testing and stamping.
- Testing and stamping of measuring accessories of factories testing and stamping annually.
- Raiding and taking legal actions against traders who violate legal allocations of the 1995 No.35 Measuring units and Standard services Act. (clauses 37, 42, 38, 46, 51, (6).
- Taking legal actions against traders violate above legal allocations.
- No. of stamped units - 34954
- Total revenue - Rs.9130207.50
- Finished court actions -76
- Penalties - Rs.148500.00
Mission
"To be the Apex Institute for Science of Measurement, being responsible for the National Measurement System and to ensure justice and equity in regulatory activities and transactions based on Measurements"
The Department was estabilished under the provisions of the Measurement Units Standards And Services Act No.35 of 1995. The Department aims to establish, maintain, and disseminate National Standards of Measurement in Sri Lanka and the traceability of Measurements. It also provides the Legal Metrological framework to trade, Industry, science, health, security and environmental protection.
Census & Statistics Division
|
Mr. W.B.J. Wickramarachchi |
Responsibilities
- Counting activities
- Survey activities
- Collecting general data
- Preparing statistical hand book
- Collecting special data
Counting Activities
- Population and houses counting
- Agricultural survey
- Industries survey
- Trades and services survey
Survey Activities
- Estimating paddy harvest
- Labor force survey activities
- Home units income and expenditure survey
- Annual industrial survey
- Quarterly industrial productions survey
- Annual construction industries survey
- Coconut productions cost survey
General Data Collection Activities
- Paddy statistics
- Dry land cultivation statistics
- Animal statistics
- Statistics of animal killed for meat
- Buildings statistics
- Local government bodies statistics
- Urban retail prices collecting
- Manufacturers price collecting
Preparing Annual Statistical Hand Book
- Preparing hand book with up dated data gathered by field officers attached to divisional secretariats.
Special Data Collecting Activities
- Collecting data for special surveys ordered by the department.
- E.g :- 01 Quality survey on poverty in Sri Lanka - 2012 Aug.: / Sep.:
- International prices comparing programme.
Explosive Division
 |
Mr. Chamara Hiran Jayakody |
Activities of this branch done under main two fields,
- Activities of explosives relevent subject
- Activities of fire arms relevent subject
Activities of Explosives Relevant Subject
Under this subject explosive permits or explosive licences are issued relevent to use of technical explosives.
Issuing of Explosive Permits
- When commercial level mineing activities explosive permits are issued for requirements of explosives.
- Metal quory industry Performance and Financial Report 2014
- When non commercial level mineing if there is a explosive requirement explosive permits are issued for the purpose.
- When developing a land to blast and remove obstacles.
- When making a foundation or digging a well to blast obstacles.
- For various industries (non digging industries) to use explosives permits are issued.
- For Aurvedic productions
- For mosquito coils production
- For ink/paints productions
- For boxes of matches production
- For rubber related Productions
Issuing of Explosives Licenses
- For manufacturing fire works.
- For commercial supplying of fire works.
- For manufacturing of elephant fire crackers.
- For supplying of explosives.
- For monufacturing of explosivs.
- For importing of explosives import licenses
- For exporting of explosives export licenses.
Activities of Fire Arms Subject
- Gun licenses issueing for cultivations protection.
- Gun licenses issueing for animal husbandary.
- Issueing cartridges for these licenses.
- Recomanding licenses for cultivation protection, animal husbandary and life protection.
Special Activities of Explosives Branch
- Attend various test blasting and do necesasary recomandations .
- Participating inspections for examinig the quallity of imported explosivs .
- Doing field inspections at industries on these explosives .
- Holding workshops to give technical knowledge for fire work industry and mineing industry .
- Safely destroying of date expired and unusable explosives.
Performance of the Explosives Branch as Follows in 2014
| Kind of Permit/ License | No of Permits Issued in 2014 | Amount Rs. |
| Explosives permits(for commercial mining) | 241 | 60250.00 |
| Explosives permits ( for commercial non mining) | 17 | 4250.00 |
| Explosives permits ( for non commercial mining) | 17 | 1700.00 |
| Total no. of monthly issued permits | 275 | 66200.00 |
| Kind of License | Quantity | Amount Rs. |
| Fire crackers supplier license | 252 | 64250.00 |
| Fire crackers manufacturer license | 3 | 1500.00 |
| Authorized explosives supplier license | 6 | 12000.00 |
| Explosives import license | 15 | 85000.00 |
| Explosives export license | 3 | 3000.00 |
| Imported explosives supplier license | 6 | 12000.00 |
| Total no. of monthly issued permits | 285 | 177750.00 |
Private Security Agencies Registration in 2014
| Registration of Private Security Agencies | Quantity | Amount Rs. |
| No. of registration renewed | 116 | 94500.00 |
Total Revenue Earned From Issuing Permits, Licenses and Registrations in 2014
| Issued Permits and Licenses | Revenue Rs. |
| Revenue from explosives permits | 66200.00 |
| Revenue from explosives licenses | 177750.00 |
| Revenue from private security agencies registrations | 94500.00 |
| Revenue from gun licenses issued for single persons | 296900.00 |
| Revenue from gun licenses issued for various institutes | 340800.00 |
| Total Revenue in 2014 (Rs) | 976150.00 |
Divineguma Division
|
Mr. A.G.S. Ashoka Kumara |
Samurdi programme can be introduced as a development programme which centered the low income earning and low privileged family groups and community and act to eliminate their poverty and create a reasonable society to confirm their rights .
Promoting of livelihood economic development activities,food security confirming for the family,guiding the community for saving and maintaining micro financial bank system to supply people micro financial loan facilities to uplift their livelihood development,organizing people for a national level activities by promoting,developing physical and social infra structural facilities of people, implementing diriyapiyasa housing programme centering the family,implementing social security programmes,implementing scholarship programs for children of low income families,and organizing kekulu children societies and competitions to improve their talents,developing attitudes by implementing social development programmes,implementing samurdi subsidiary programme for low income families and participating to implement divineguma programme for organizing people for a national development activity like wise implement various programmes to develop from the person tofamily society and village by the samurdi programme.
Implementing Programmes
- Bank programme
- Savings activity - accepting savings,members,non members,groups,diriya matha,lama sisuraka,kekulu,compulsory.
- Loan programme - self employment loans,housing loans,consumer loans,distress,Mihijaya,Kirula,Divineguma,Isura.
- Social development programme
- Diriya Piyasa housing programme
- Anti narcotic programme
- Children societies programme.
- Social security programme.
- Livelihood development programme.
- Divineguma homegarden programme.
- Samurdi subsidiary programme.
Samurdi programme implemented in 557 gramaniladari divisions in Colombo district by 42 bank societies employed 69 samurdi managers and 868 samurdi development officers for this purpose.
